Adding Non-Area Support Staff to Canvas (Policy, Guidelines, Procedures)

Prior to completing these forms, please review the following:

 

Schulich instructors are responsible for setting graded requirements for their courses according to the Grading & Feedback guidelines approved by Faculty Council. Instructors are also responsible for the assignment of grades. Graders or markers can be used to reduce an instructor’s grading workload only in exceptional circumstances with permission of the Associate Dean, Academic. The instructor remains the final arbiter of disputes over grading (with the student having the formal grade appeal process open if they can demonstrate grounds). Even in cases where the grading task is delegated to a grader, the responsibility for responding to disputed grades rests with the instructor.

Instructors are generally expected to grade all assessments. In exceptional cases, when the marking and grading is done by graders the assessment should either have very unambiguous expectations – that is, a limited amount of subjectivity in the assessment of the student work, OR – where greater subjective judgement is required in grading and a grader is used – a very specific grading protocol created by the instructor is to be provided to and used by the marker in evaluating student work. Assignments/projects worth more than 30% of the course grade and examinations are normally to be graded by the course instructor. In cases where assigned work of this scale is graded by graders, approval must be received from the Associate Dean, Academic (Portions of examinations for which a detailed marking regime can be provided can be marked by graders but must reviewed by the course instructor.)

This process applies to adding staff, e.g. RA’s, Graders*, Accessibility Support Staff, etc., to your courses in Canvas.  This does not apply to adding area support staff.

      • The CITE team will be solely responsible for adding all support staff to Canvas courses.
      • All support staff must have an employee Passport York account in order to be added to Canvas.
      • Student Passport York accounts cannot be used to add student employees to Canvas.
      • If adding support staff that will not be grading, once the employee Passport York account is available, request that the support staff be added to Canvas course by completing the Add Support Staff to Canvas form below.

*If adding support staff that will be grading:

      • Please note that graders or markers can be used only in exceptional circumstances with the prior approval of the Associate Dean, Academic.
      • It is the responsibility of instructors to review Schulich’s Use of Graders policy before proceeding.
      • To obtain the ADA’s approval complete the Request Approval to Use Grader form below.
      • If the request is approved, the grader requires an employee Passport York ID to be added to Canvas.
      • Student Passport York accounts cannot be used to add student employees to Canvas.
      • Once the employee Passport York account is available, complete the Add Support Staff to Canvas request form below and attach the ADA’s approval email.

Request Approval to Use Grader

Your request will be submitted to the ADA for consideration.

Add Non-Area Support Staff to Canvas

Have employee PYIDs handy!