New Faculty

New to York/Schulich

As a new member of the York University community, you first need to create and set up an employee Passport York (PY) account, which is the primary method of online authentication at York and Schulich.

Former students: If you have a student PY account, you will still need to create an employee Passport York account as follows.

Please do not attempt to use student PY credentials, as you will not have the necessary rights to access Canvas and Zoom as an instructor, nor will you be included in instructor communications.

How to sign-up

1. You will receive two auto-emails from York Computing (UIT) with instructions for creating your Passport York account.
2. Check your spam/junk folder if you don’t see these emails in your inbox.
3. The two emails will also provide you with a temporary employee number and a temporary password
4. To start the self-create process, log in at mms.yorku.ca.
5. At the prompts, please enter the temporary employee number and the temporary password provided in the email.
6. Choose a User ID and create a new password.

• • Note When creating the PY account, an O365 Outlook/Exchange email address will simultaneously be created that will reflect the PY User ID selected in this step (i.e. PYUserID@yorku.ca).
  • Shortly after your PY sign-up is complete, you will have access to the Office 365 portal via office.com.

VERY Important

**To complete your Email and Network/Canvas Access, upon completion of the above PY account creation:

• Contact your Administrative Assistant providing both the PY User ID AND (temporary) employee number.
• The Administrative Assistant will:
  • request creation of your Canvas LMS account; and
  • request creation of an @schulich.yorku.ca alias, which ensures that you are connected to Schulich-specific applications, in particular, Listserv.
  • You will be advised by your Administrative Assistant when your Canvas account and @schulich.yorku.ca alias has been assigned.

**PLEASE BE SURE TO COMPLETE ALL OF THE ABOVE STEPS.**

Once you have completed all of the above steps, you will have two email addresses @yorku.ca and @schulich.yorku.ca. Both will be linked to one another.

Passport York credentials will allow access to

At Schulich we use the Canvas LMS to support student-centred, inclusive and accessible learning experiences that allow students to actively engage with the instructor, course content and each other.

You will be using Canvas to build, organize and deliver your course, as well as communicate and collaborate with, and assess your students.

Please complete the following modules which are a required component of the onboarding process:

Canvas Learning Management System and Zoom – Four-Part Series

The following four-part series has been designed to provide essential basic and intermediate instruction and pedagogical perspective on remote course delivery using Canvas and Zoom:

Teaching Online 1: Creating Your Course in Canvas and Zoom

• • • Learn how to use Canvas to share files, links, and your course syllabus with your class. Learn about the basics of using Zoom.

Teaching Online 2: Designing and Delivering Online Lectures

• • • Learn about the different ways you can deliver interactive lectures during an online semester. Session will cover real-time lectures, recorded lectures, and the different tools available to create lecture content.

Teaching Online 3: Learning Activities & Assessments

• • • Learn about the variety of assessments and learning activities you can use in your course during an online semester. Assignments, quizzes, discussions, and interactive Zoom tools.

Teaching Online 4: Communication, Grading, and Feedback

• • • Learn about encouraging communication and providing feedback during an online course. Messaging in Canvas, grading techniques, using turnitin, collecting anonymous feedback with Qualtrics.

Bonus: Teaching Online Q&A Drop-in Sessions – twice-weekly

The Schulich IS&T department also hosts weekly drop-in sessions for instructors and staff who have any follow-up or in-depth questions about the above
Canvas training or any of our online learning tools.  Join these sessions to ask an expert at Schulich your questions related to technology you will use to
teach online.

Online Course Delivery Guide
This ever-evolving course was created to accommodate the companion materials to the 4-part Teaching Online series above. You’ll find slides, examples
(Echo360 videos, Canvas Quizzes & Discussions, Qualtrics surveys etc.) and detailed guides on recreating these features in your course.

For a comprehensive collection of Schulich-specific Canvas training materials, training schedules and support please see
Learning Tools Support – Guides & Training

The Academic & Administrative Policies module below has been designed to get you up to speed on policies, procedures and guidelines vital to your teaching success, and are a required part of your onboarding process.

The Onboard@Schulich – Academic & Administrative Policies is offered through Canvas and provides an example of some of Canvas functionality.