The following message is from Marcia Annisette, Associate Dean Academic of Schulich School of Business.
Dear Schulich Faculty and Staff,
Welcome to the Summer 2022 term! First, I want to start by thanking each of you—faculty and staff—for your flexibility, dedication, and leadership in delivering a successful winter term for our learners, who are at the center of the Schulich mission. The overarching focus for the upcoming term is embracing new normalcy in the classroom. Going forward, we are tasked collectively with defining what this normalcy looks like while continuing to learn how to navigate a world that has been transformed over the last two years. I want to encourage those of you who are teaching at Schulich during the summer months to approach your planning as a transitional exercise. While we are not yet out of the pandemic and need to continue being responsive to the sixth wave in line with University policy, we also have an important opportunity to leverage what we have learned since 2020 to deliver the best possible in-person experience for students. Below, I have outlined the key information you may find relevant for preparing to teach in summer 2022. As always, I wish you the best for your work in the upcoming term and I hope that you each enjoy some rest and relaxation during the warmer months.
Academic Policies and Guidelines for Summer 2022:
Return to In-person as Delivery Standard: all Summer 2022 courses that are coded LECT or SEMR are in-person, including midterms and exams. If alternate assessment tools are to be used such as Canvas Quizzes, please state this in advance in the syllabus. Please also continue using time windows for take-home exams.
A few programs with summer intakes which include a high contingent of international students will have the option of live-streaming or recording in-person classes for the first three weeks of term to accommodate late arrival by students who may be delayed by international travel barriers. It is important to note that this option is only open to instructors delivering courses in the affected programs. More details will be communicated at the program level.
15% Remote Delivery Option: The option of running up to two discretionary remote class sessions remains in place. Instructors should use their judgment and discretion in deciding if or when to exercise this option. The purpose of these sessions is to help mitigate the impact of the unpredictable circumstances which may arise during the term (instructor and student illness, guest speakers not able to attend in person, etc.). If due to unforeseen circumstances you encounter a need to exceed the discretionary two remote sessions limit, please contact firstname.lastname@example.org for approval.
Remote Access to Course Materials: It is recommended that instructors continue to make course materials for in-person courses accessible online. You may use one of the following methods for sharing your lecture content whenever possible:
- Lecture Capture (live-streaming/recording class sessions): Each classroom will be set up with a webcam and tripod to facilitate live-streaming of the instructor. Instructors can also livestream using their own devices in addition to the webcam and tripod equipment provided (but not as a replacement of the webcam and tripod). For more detailed instruction on how to do this, review the Live Streaming and Recording In-Person Classes guide, as well as CITE’s Classroom A/V Technology Training recording. Note that for privacy reasons recordings should only capture the instructor and not students.
- Pre-Recording Lectures: Creating asynchronous lectures can be done quite simply via Zoom, PowerPoint, or Echo360. Review the Designing Asynchronous Lectures guide for a list of how-to videos.
Class Participation and Attendance: Canvas’ Discussions tool is a simple and effective means to allow students who are unable to be present in class the opportunity to contribute their thoughts on course content. However you choose to assess participation and attendance this term, please adopt a generous and multi-faceted approach to assessment that is defined clearly in advance whenever possible.
Instructor Illness: Until April 30, all community members attending campus must complete and pass daily screening on YU Screen prior to coming in. Going forward, masks will continue to be required in all indoor spaces on campus until further notice. The best source of up-to-date information regarding the University’s COVID protocols continues to be the Better Together website. If you get sick or are unable to clear the screening, do not come to campus. Viable options for dealing with illness continue to be: using the buddy system with another qualified instructor, deliver the class remotely using one of the two remote meets covered by in-person delivery, or cancel the class and schedule a make-up session. If scheduling a make-up session, ensure you leave yourself enough time to contact your area admin as well as the ADAO for scheduling assistance.
Student Illness: Please remind students that if they get sick or fail their screening, they should also not be coming onto campus.
- Please familiarize yourself with the University’s guide for instructors on Covid case management which is designed to offer information on COVID-19 case management in the classroom.
- As a reminder, the University’s existing policies regarding absence from class remain in place. Students are required to stay home when they are ill, and they should not be penalized for being absent. A doctor’s note is not required to confirm the reason for absence.
Room Capacities and Physical Distancing: Whilst the University has removed capacity limits and physical distancing for all instructional and non-instructional spaces, you are encouraged to give each other as much space as is available whenever possible.
Breakout Space: Schulich’s breakout rooms are available for use. If you would like to book breakout space for your course, please contact your course support person.
Guest Speakers: Please keep in mind that, just like all community members, visitors coming to York’s campuses must follow the health and safety protocols in place, including wearing a mask while on our campuses. Review the Live Streaming and Recording In-Person Classes guide on how to have a guest speaker attend your class remotely.
Classroom IT Support: below is a summary of some key information:
- A/V Equipment Issues: IT will be conducting rounds at 7:30am each day to turn on the classroom equipment and ensure it is operational. Should you experience an issue in your classroom please contact the Schulich Help Desk at (416) 736-2100 ext. 66356, or drop by the desk on the 3rd floor of the Schulich building (8am-9pm on weekdays).
- Microphones and Personal Windscreens: Each classroom is equipped with a lapel microphone should you wish to make use of one. Instructors can obtain their own personal windscreen (cover) for the lapel mic, for hygiene purposes, by visiting the concierge if you do not have one already. Covers are assigned one per instructor, so please continue to bring it with you in future weeks.
- Classroom Power Outlets: The availability of power outlets varies by classroom. Office Services has additional power cords and extensions if your classroom does not have enough accessible outlets. To obtain some power cords or extensions, instructors should submit a request to their admin support staff who will sign them out from Office Services. Note that requests should be made well in advance to ensure availability for an upcoming class. You may check the Schulich School of Business Classroom Equipment List to confirm the number of outlets in your classroom.
Room Access with YU Cards: Rooms in Schulich that previously required access via a white HID card have been replaced and now require access to be programmed to an employee YU Card. YU Cards can be obtained from the YU Card Office (https://www.yorku.ca/yucard/). Schulich can no longer provide one-off access to rooms. Access requests must be made by email to Doorcard Services (email@example.com) by the direct manager for whom access is being requested. If access is requested for a room beyond the manager’s sphere of responsibility, approval must be sought from Anwar Mustapha.
Instructors teaching in one-year masters programs should direct their questions first to their program directors. Program directors will be in touch with instructors if they haven’t already to set up a time to discuss program-specific plans. Instructors teaching in other programs can direct their questions to the relevant area coordinators.
Wishing you all a safe and enjoyable summer term.
Associate Dean Academic