The following message is from Kevin Tasa, Associate Dean Academic of Schulich School of Business.
Dear Schulich Faculty and Staff,
Let me start by introducing myself as the new Associate Dean Academic and extending sincere thanks to Marcia Annisette for her leadership through an exceptionally challenging two years. Next, I want to thank each of you—faculty and staff—for your dedication to fostering the very best conditions for Schulich students to thrive. The purpose of sending the fall 2022 memo in July is to give as much time as possible to integrate the guidance below into your preparation for next term. Marcia’s last memo outlined an approach to summer term as a transitional exercise for teaching and service delivery. In other words, one of the goals was to help us all adapt to being back in-person more often and, simultaneously, to leverage the best practices we acquired during fully remote operations. The expectation for fall 2022 is that we will continue along this arc—more classes will be offered in-person and on-campus activities will resume in-line with University policy. Below, I have outlined the key information you may find relevant for preparing to teach in fall 2022. As always, I wish you the best for your work in the upcoming term and I hope that you each enjoy some rest and relaxation during the warmer months.
Academic Policies and Guidelines for Fall 2022:
In-person as Delivery Standard: All fall 2022 courses that are coded LECT or SEMR are in-person, including midterms and exams. If alternate assessment tools are to be used such as Canvas Quizzes, please state this and share any student technology requirements in advance in the syllabus. Please also continue using time windows for take-home exams.
Programs with a high contingent of late-arriving students will have the option of live-streaming or recording in-person classes for the first two weeks of term to accommodate students who may be delayed by travel barriers or other circumstances. Students who may not be able to arrive by the start of classes are expected to communicate with instructors directly on a case-by-case basis and discuss available accommodation options based on course structure and academic expectations. Students will be advised that accommodation may vary from course to course and may include but not limited to live-streaming/recording class sessions, pre-recorded lectures/materials, access to lecture slides, leniency in participation grade due to unavoidable absence, etc.
Instructors are kindly asked to continue supporting students in these times when the global environment remains challenging.
If you have a student whose situation may require additional support or consideration, please contact Luba Pan, Director, Student and Enrolment Services (firstname.lastname@example.org).
15% Remote Delivery Option: The option of running up to two discretionary online class sessions for an in-person course remains in place. Instructors should use their judgment and discretion in deciding if or when to exercise this option. The purpose of these sessions is to help mitigate the impact of the unpredictable circumstances which may arise during the term (instructor and student illness, guest speakers not able to attend in person, etc.). If due to unforeseen circumstances you encounter a need to exceed the discretionary two online sessions limit, please contact email@example.com for approval.
Remote Access to Course Materials: It is recommended that instructors continue to make course materials for in-person courses accessible online. You may use one of the following methods for sharing your lecture content whenever possible:
- Lecture Capture (live-streaming/recording class sessions): Each classroom will be set up with a webcam and tripod to facilitate live-streaming of the instructor. Instructors can also livestream using their own devices in addition to the webcam and tripod equipment provided (but not as a replacement of the webcam and tripod). For more detailed instruction on how to do this, review the Live Streaming and Recording In-Person Classes guide, as well as CITE’s Classroom A/V Technology Training recording.
- Note that for privacy reasons recordings should only capture the instructor and not students.
- Pre-Recording Lectures: Creating asynchronous lectures can be done quite simply via Zoom, PowerPoint, or Echo360. Review the Designing Asynchronous Lectures guide for a list of how-to videos.
Class Participation and Attendance: The Canvas Discussions tool is a simple and effective means to allow students who are unable to be present in class the opportunity to contribute their thoughts on course content. However you choose to assess participation and attendance this term, please adopt a generous and multi-faceted approach to assessment that is defined clearly in advance whenever possible.
COVID-19 Policies and Instructor Illness: In line with University policy, it is now optional for anyone planning to attend campus to complete YU Screen prior to coming in. York University has paused the mask and vaccine mandates, which means that people attending campus are not required to be vaccinated or wear a mask. We ask that all community members model respect for anyone who may opt to continue masking. The best source of up-to-date information regarding the University’s COVID protocols continues to be the Better Together website. If you get sick or are unable to clear the screening, do not come to campus. Viable options for dealing with illness continue to be: using the buddy system with another qualified instructor, deliver the class online using one of the two online meets covered by in-person delivery, or cancel the class and schedule a make-up session. If scheduling a make-up session, ensure you leave yourself enough time to contact your area administrative staff as well as the ADAO for scheduling assistance.
Student Illness: Please remind students that if they become sick or fail their screening, they should also not be coming onto campus.
- Please familiarize yourself with the University’s guide for instructors on Covid case management which is designed to offer information on COVID-19 case management in the classroom.
- As a reminder, the University’s existing policies regarding absence from class remain in place. Students are required to stay home when they are ill, and they should not be penalized for being absent. A doctor’s note is not required to confirm the reason for absence.
Room Capacities and Physical Distancing: While the University has removed capacity limits and physical distancing for all instructional and non-instructional spaces, you are encouraged to give each other as much space as is available whenever possible.
Breakout Space: Schulich breakout rooms are available for use. If you would like to book breakout space for your course, please contact your area administrative staff.
Guest Speakers: Review the Live Streaming and Recording In-Person Classes guide on how to have a guest speaker attend your class online.
Classroom IT Support: below is a summary of some key information:
- A/V Equipment Issues: IT will be conducting rounds at 7:30am each day to turn on the classroom equipment and ensure it is operational. Should you experience an issue in your classroom please contact the Schulich Help Desk at (416) 736-2100 ext. 66356, or drop by the desk on the 3rd floor of the Schulich building (8am-9pm on weekdays).
- Microphones and Personal Windscreens: Each classroom is equipped with a lapel microphone should you wish to make use of one. Instructors can obtain their own personal windscreen (cover) for the lapel mic, for hygiene purposes, by visiting the concierge if you do not have one already. Covers are assigned one per instructor, so please continue to bring it with you in future weeks.
- Classroom Power Outlets: The availability of power outlets varies by classroom. Office Services has additional power cords and extensions if your classroom does not have enough accessible outlets. To obtain some power cords or extensions, instructors should submit a request to their admin support staff who will sign them out from Office Services. Note that requests should be made well in advance to ensure availability for an upcoming class. You may check the Schulich School of Business Classroom Equipment List to confirm the number of outlets in your classroom.
Room Access with YU Cards: Rooms in Schulich that previously required access via a white HID card have been replaced and now require access to be programmed to an employee YU Card. YU Cards can be obtained from the YU Card Office (https://www.yorku.ca/yucard/). Schulich can no longer provide one-off access to rooms. Access requests must be made through area administrative staff (for instructors and faculty) or through your operations manager (for staff). We strongly encourage instructors teaching in fall to request a YU Card and Doorcard access—as needed—as soon as possible to ensure timely access.
Instructors teaching in one-year masters programs should direct their questions first to their program directors. Program directors will be in touch with instructors if they haven’t already to set up a time to discuss program-specific plans. Instructors teaching in other programs can direct their questions to the relevant area coordinators.
Associate Dean Academic